DIR-3 KYC in Mumbai is filed online with the Central Government, not at the Registrar of Companies in Mumbai, and the rules are the same as in every other state. A Mumbai director who has completed KYC is next due by 30 June 2028, the on-time filing is free, and a move between flats in Mumbai, or out to Thane or Navi Mumbai, has to be reported within 30 days for ₹500.
Which office handles DIR-3 KYC in Mumbai
Not the ROC. Rule 12A sends Form DIR-3 KYC Web to the Central Government through the MCA portal, wherever the director lives. The Mumbai ROC offices handle the company's own forms, and since 16 February 2026 which ROC that is depends on the district of the registered office.
MCA's press release on the new offices split the old ROC Mumbai into three from that date. For a Mumbai director, the useful way to see it is filing by filing:
| Filing | Received by | Effect of the 2026 split |
|---|---|---|
| DIR-3 KYC Web (KYC, updates, reactivation) | Central Government, online | None: a director in Fort and one in Thane file the same way |
| Company forms: DIR-12 when a director joins or leaves, the annual return, the financial statements | Registrar for the company's registered office | ROC Mumbai-I for the Mumbai and Mumbai Suburban districts; ROC Mumbai-II, headquartered in Navi Mumbai, for Thane, Palghar, Raigad and five other districts |
Even the step that hurts most, deactivation of a DIN for missing KYC, is not a Mumbai matter. Rule 11(2), as amended from 31 March 2026, names the Central Government or the Regional Director, Northern Region Directorate I, which the same press release places in New Delhi, and not the Western Region directorates in Mumbai and Navi Mumbai. Nothing about KYC needs a visit to an office in Mumbai.
DIR-3 KYC dates for Mumbai directors, 2026 to 2029
Nothing periodic falls due in 2026 or 2027 for a Mumbai director who has already completed KYC: the next deadline is 30 June 2028. A DIN allotted during 2025-26, for example to a founder who set up a company in Andheri in February 2026, is first due between April and June 2029 under MCA's illustrations.
The three-year cycle is national, so the dates do not move for Maharashtra. What does vary is how often Mumbai directors change addresses and phone numbers, and each change has its own 30-day clock that runs separately from the periodic date. For a DIN allotted after 31 March 2026, the DIR-3 KYC due date tool estimates the first periodic date.
Moving home in Mumbai, Thane or Navi Mumbai: the 30-day rule
Any change in your residential address has to reach MCA within 30 days in DIR-3 KYC Web, with ₹500 for every such filing. A move from Malad to Mulund counts as much as a move from Dadar to Navi Mumbai. The update needs your digital signature and a practising CA's, CS's or cost accountant's certificate.
The form keeps two addresses, and both matter for Mumbai residents:
- Permanent residential address: for someone who moved to Mumbai for work, this may still be a family home in another town or state.
- Present residential address: the flat in Mumbai where you live now. A change of either one is an update under rule 12A(2).
Example. A director of a made-up company, Saltwind Logistics Private Limited, moves from a rented flat in Andheri to Navi Mumbai on 14 January 2027. She must file DIR-3 KYC Web for the new present address by 13 February 2027 and pay ₹500. If she moves again in 2028, that is a second filing with its own ₹500.
The same 30-day rule covers a new personal mobile number or email. The KYC form sends its OTPs to the number and email on record, so a lapsed Mumbai number is worth reporting promptly.
Address proof for Mumbai tenants and paying guests
The KYC form accepts six kinds of residential proof: voter ID, passport, driving licence, Aadhaar, bank statement or utility bill. A leave and licence agreement for a Mumbai flat is not on that list, so tenants should keep one of the six showing the new address.
In practice, Mumbai tenants and paying guests run into three snags:
- Bills in the landlord's name: an electricity bill for a flat in Ghatkopar may be in the owner's name, so a bank statement at the new address is often simpler.
- Aadhaar not yet updated: an Aadhaar card still showing the old address cannot prove the new one.
- Proof of change: for an update, the form also asks for proof of the changed particulars, so collect it soon after the move, not on day 29.
Mumbai company boards: lining up every director's KYC
KYC is personal, so each director of a Mumbai company files separately with OTPs on his or her own phone and email. For a board spread between Bandra, Pune and Dubai, the practical task is scheduling a short call with each director before 30 June 2028.
A few points help a Mumbai company secretary or accountant plan:
- Resigned directors still hold their DINs and remain on the KYC cycle, so tell them too.
- When a new director joins, the company files DIR-12 with ROC Mumbai-I or ROC Mumbai-II within 30 days under section 170(2). That is the company's filing; the director's own KYC follows the DIN.
- Put the KYC date in the same diary as the AGM and annual filings. The ROC compliance calendar lays those out, and Ofin's company annual compliance in Mumbai covers the company side.
When a Mumbai director misses the KYC deadline
The cost is the same in Maharashtra as anywhere: ₹5,000 for a periodic KYC filed after 30 June, and the DIN is liable to be deactivated until DIR-3 KYC Web is filed. Reactivation uses the same form and the same ₹5,000 fee.
If a director on your Mumbai board already shows a deactivated DIN, see DIN reactivation in Mumbai. For the form purposes, fees and paperwork in full, read Ofin's guide to DIR-3 KYC filing.
How Ofin's Mumbai team files DIR-3 KYC
Ofin's CAs and CSs work from the office at Shanti Bhuvan, Dr Rajendra Prasad Road, near Mulund station in Mulund West, and file DIR-3 KYC Web for directors anywhere in Mumbai, Thane and Navi Mumbai. The work is 100% online, with a reply within 24 hours, and you can visit Monday to Saturday if you prefer. The fee starts at ₹1,899. Get a fixed-price proposal.
